The books balance
Every naira that leaves is written down twice — where it came from and where it went. If the two don't match, nothing is saved.
Difference ₦0.00
For staff, thrift and multipurpose cooperatives
Books that always
Books that always
add up.
Savings, loans, monthly salary deductions and dividends in one place. Two officers must approve every payment, members can see their own balance, and nothing can be changed quietly afterwards.
- Built for 40 to 4,000 members
- Two signatures on every payment
- Members see their balance on their phone
Loan payment · Adeola Okafor
Request
4F21 · raised this morning₦1,250,000.00
24 months at 9% a year · both guarantors have agreed
Asked byFinancial Secretary, 9:42am
Why two signaturesPayments above ₦250,000
MonthOctober · open
Guarantors2 of 2 agreed
One signature so far. The money cannot leave until a different officer signs too.
Paid · receipt JE-58,214
Loan owed by Adeola Okafor₦1,250,000.00
Paid from the cooperative account₦1,250,000.00
Both sides matchYes
Added to the audit book · page 14,882
This is the real approval screen, not a picture of one. Press the Treasurer to see what happens.
A member asks
A loan, a withdrawal, a refund. They send it from their phone, or an officer records it for them.
Member appA second officer agrees
A different person, with a one-time code on their phone, for this payment only.
Two signaturesThe books are written
What leaves the account and what the member owes are written at the same time, to the naira.
To the koboThe page is sealed
The entry is sealed into the audit book. If anyone changes it later, the seal shows it.
Sealed
One set of books, two apps
For the office, and for the phone.
Members can do things themselves on their phone. Officers can do the same things for them at the office. Same rules, same limits, same record — so older members without a smartphone are never left out.
- Everything waiting for a signature, in one list.
- Deduction files are checked before anything is posted.
- Reports come from the same entries, so they always agree.
These are the screens your officers will actually use on the 25th.
| Request | Amount | Status |
|---|---|---|
| 4F21 | 1,250,000.00 | Needs 2nd signature |
| 4E88 | 480,000.00 | Paid 9:41am |
| 4D34 | 3,500,000.00 | Both signed |
| 4C12 | 682,000.00 | Checking ID |
| Payroll | 14,200,000.00 | Checking file |
Total savings
₦4,820,150.00
Shares320,000.00
Thrift4,500,150.00
Loan owed1,110,000.00
| Date | What happened | Amount |
|---|---|---|
| 04 Oct | Salary deduction — October | 42,500.00 |
| 02 Oct | Loan repayment | 68,400.00 |
| 28 Sep | Dividend for 2025 | 96,750.00 |
| 27 Sep | Stood guarantor for a member | — |
Latest entries
Both apps
Salary deduction — October+42,500.00
Loan repayment — Adeola+68,400.00
Transfer to reserve−14,200.00
Dividend for 2025+96,750.00
Safeguards
Three things your auditor can check on Monday.
Not promises in a policy document. These are how the books work, whether the cooperative has forty members or four thousand.
Nothing changes quietly
Every action is sealed into a numbered book. Change one page and every page after it shows the break.
Pages checked 1,284
A closed month stays closed
Once you close a month, nobody can slip in an old entry — unless a senior officer allows it, and that is recorded.
September Closed
Try to change the book
Tap any page. Everything after it breaks.
All 1,284 pages check out
The 25th of the month
Payday, without the panic.
When salaries come in, the cooperative's deductions have to follow. Here is what happens, in the order it happens.
- Members deducted
- 1,420
- Deduction files
- 1
- Naira unaccounted for
- ₦0.00
Upload the deduction file
25th · 6:00amThe file from payroll is checked against your member list before any money is touched. You see the totals first.
Excel or CSV
Preview first
Fix the few problems
25th · 7:10amWrong staff numbers, people who have left, double lines — they wait in a separate list. Nothing from that list reaches the books.
3 to check
1,417 matched
Two officers sign
25th · 9:42amThe batch and its total are approved by two different people. The second person gets a one-time code on their phone.
Treasurer signed
Chairperson to sign
The books are written
25th · 9:44amEvery member's deduction is posted in one go. If one line is wrong, nothing is saved — so you never have half a month sitting in the books.
All or nothing
₦14,200,000.00
Members see it
25th · 9:45amEach member gets the deduction, the new balance and a receipt on their phone. The “what is my balance?” calls stop.
1,420 notified
SMS and app
What the member gets at 9:45am is the same entry your auditor will read in March — just written for a phone.
Deduction notice · October
Posted
₦42,500.00
To savings32,500.00
To shares4,000.00
Loan repayment6,000.00
New savings balance4,820,150.00
Receipt JE-58,214 · page 14,882 · checked
Rules you set, not us
The safeguards, in plain words.
Two signatures
Payments above the amount you choose need two different officers. The system will not let the same person sign twice.
Codes on their phone
The second signature comes with a one-time code sent to that officer's phone, for that payment only.
Closed means closed
Once a month is closed, old entries cannot be slipped in. If a senior officer overrides it, the record says who did.
Roles you control
Treasurer, secretary, auditor — you decide who can see and do what. Rename them or split the work; the rules follow.
Moving over
From Excel in two weeks.
You do not switch off the old register on day one. We run both until the numbers agree.
Day 0Set up your cooperative
Contribution rules, loan types, roles and approval limits — agreed and entered.
Cooperative created
Day 1–3Bring in your balances
Members, savings, shares and running loans loaded and checked line by line.
Numbers agree
Day 4–10Run one month side by side
One payroll cycle posted in both places, then compared before you switch.
No difference
Day 11–14Bring members on
Identity checks, app invitations and a hands-on session with your officers.
Live
Pricing
Two ways to start.
What you pay depends on how many members you have and how much help you need moving over. You will get a written quote, not a sales pitch.
Society
One cooperative moving off paper, Excel or an old desktop program.
- Books, member app and officer app
- Help bringing in your balances
- As many officers as you need
- Reports for your AGM
Quoted for your society
Paid monthly in naira. No charge per transaction inside the cooperative.
Ask for a quoteInstitutional
Large societies with branches, unions and thousands of members.
- Branches and separate books per branch
- Approval limits written to your bye-laws
- Years of history brought over and checked
- Training at your office
The self-serve demo is not open yet. For now every walkthrough is live and guided, on your own numbers. The open demo will appear here when it is ready.
Questions
Questions the committee will ask.
Can one officer approve a payment alone?
Not above the limit you set. The payment waits until a second, different officer signs. The system will not accept the same person twice.
What happens to our Excel balances?
We load your members, savings, shares and running loans, then check them line by line against what you already have. Nothing goes into the live books until the two agree.
Can old entries be changed or deleted?
No. Entries are written once and kept. A mistake is corrected by adding a reversing entry, and both stay visible. Each page is sealed, so a change would show.
Why do amounts sometimes show with decimals?
The system counts in kobo, so splitting a deduction across many members never loses or invents money. You still see naira on the screen.
Can members without smartphones take part?
Yes. Anything a member can do on the phone, an officer can do for them at the office — same rules, same record. Payments can also come by bank transfer or USSD.
What if a bank transfer is slow or fails?
We write down what we asked for before contacting the bank, so a slow reply is never treated as a failure. Nothing is sent twice; the payment is checked and settled.
Is there a demo I can try myself?
Not yet. Book a walkthrough and we will run both apps with you live, using your own numbers.
Talk to us
Bring your last month-end.
Bring one real payroll file and one real loan. We will run both in the walkthrough, and you decide whether the numbers hold.
- 40 minutes with your treasurer, secretary or auditor — not a sales call.
- Your rules and approval limits set up live.
- A written quote and a checklist for the next committee meeting.
Prefer email? support@coopstackos.com.ng